Accounts Payable Specialist

Welcome to Foss Group of Companies — Where Values Drive Everything We Do 

For over 60 years, the Foss Group of Companies has been a leader in the automotive industry, home to two trusted brands: Roy Foss and Foss National Leasing.  Our success is driven by our incredible team. These are dedicated and passionate individuals who embody our core values daily, building a reputation for excellence in retail, fleet, service, and innovation.

At Foss Group of Companies, we are guided by five principles:

• Glad to be here – We show up with positivity and pride. 

• Sweat the small stuff – Details matter, and we get them right. 

• Show up for each other – We succeed as a team. 

• Walk the talk – We lead by example. 

• Set the standard – We raise the bar. 

We are proud of the long-standing relationships we've built with our clients, customers, and our team members. When you join Foss Group of Companies, you're joining a company that leads with heart, acts with integrity, and invests in your growth. If you want a workplace where your impact is celebrated, you've found your next move.

Salary Range: - $50,000 - 55,000/yearly

About The Current Open Role

As an Accounts Payable Specialist, you will play a key role in managing the full accounts payable cycle, ensuring vendor payments, invoices, and expense distributions are accurate, compliant, and processed in a timely manner. You will work closely with internal departments, managers, and external vendors to resolve discrepancies and maintain strong financial controls.

We’re currently seeking a Full-Time Accounts Payable Specialist to join our dynamic team in office 5 days a week.

What We're Looking For 

·       Process, verify, and code vendor invoices, check requests, and expense reports with high accuracy.

·       Match purchase orders to invoices and packing slips (3-way matching) to resolve pricing or quantity discrepancies.

·       Prepare, schedule, and execute weekly/bi-weekly check runs, EFTs, and wire payments.

·       Maintain accounts payable ledgers, sub-ledgers, and ensure vendor accounts are up to date and reconciled.

·       Communicate professionally with vendors and internal department heads to resolve billing inquiries and statement discrepancies.

·       Assist in maintaining and reconciling monthly A/P aging schedules.

·       Support the month-end close process by preparing journal entries and accrued liability schedules.

·       Maintain organized digital and physical vendor filing systems.

What You'll Bring 

·       Minimum 2–3+ years of dedicated Accounts Payable experience (dealership or automotive industry experience is a strong asset).

·       Exceptional attention to detail, strong organizational skills, and the ability to manage competing priorities effectively.

·       Proficiency in Microsoft Excel (VLOOKUP, pivot tables, basic formulas).

·       Experience with Reynolds & Reynolds or CDK is a strong asset.

·       Post-secondary diploma or degree in Accounting, Finance, or Business Administration is required.

·       Strong written and verbal communication skills for vendor and cross-department collaboration.

What We Offer: 

·       Competitive compensation and benefits package.

·       Employee team building and social events.  

·       Learning and development programs for all team members. 

·       Growth potential within our organization. 

·       Employee discount programs.

·       Foss purchase and service program.

·       Employee referral and recognition programs.

Our Commitment to Equal Opportunity

At Foss Group of Companies, we are dedicated to creating a workplace where everyone feels welcome and has the opportunity to thrive. We believe that a diverse and inclusive team is not only our strength, but it also drives innovation and helps us better serve our customers and community.

We are proud to be an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, or disability. Our commitment to equal opportunity extends to all aspects of employment, including hiring, training, promotion, compensation, and benefits.

Foss Group of Companies is committed to providing an inclusive, accessible work environment. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

We are committed to fostering a culture of fairness, equity, and respect for every employee and applicant.

Should you have any questions or concerns, you can reach out to HR@royfoss.com.