Marketing Administrator

Welcome to FOSS — Where Values Drive Everything We Do 

For over 60 years, the FOSS Auto Group has been a leader in the automotive industry, home to two trusted brands: Roy Foss and Foss National Leasing.  Our success is driven by our incredible team. These are dedicated and passionate individuals who embody our core values daily, building a reputation for excellence in retail, fleet, service, and innovation.

At FOSS, we are guided by five principles:

• Glad to be here – We show up with positivity and pride. 

• Sweat the small stuff – Details matter, and we get them right. 

• Show up for each other – We succeed as a team. 

• Walk the talk – We lead by example. 

• Set the standard – We raise the bar. 

We are proud of the long-standing relationships we've built with our clients, customers, and our team members. When you join FOSS, you're joining a company that leads with heart, acts with integrity, and invests in your growth. If you want a workplace where your impact is celebrated, you've found your next move.

Salary Range: $40,000.00 - $45,000.00/yearly

About The Current Open Role

The Marketing Administrator supports the day-to-day operations of the Marketing team by assisting with internal communications, event coordination, administrative tasks, marketing materials, and project organization. This role works closely with the Marketing Coordinator and cross-functional teams to help ensure projects are completed efficiently, on schedule, and aligned with company branding and communication standards.

The ideal candidate is organized, detail-oriented, collaborative, and comfortable managing multiple priorities in a fast-paced environment.

What We're Looking For 

• Provide administrative support to the Marketing Coordinator and Marketing team.
• Maintain marketing calendars, project trackers, and shared team documents.
• Coordinate meetings, take meeting notes, and track action items.
• Assist with invoice processing, vendor coordination, and purchase requests.
• Organize digital marketing assets, files, and templates.

• Assist in drafting and formatting internal and external communications, including emails, announcements, newsletters, and presentations.
• Support brand consistency across marketing materials and communications.
• Help coordinate company-wide communications and employee engagement initiatives.

• Support planning and execution of company events, conferences, town halls, and employee engagement activities.
• Coordinate event logistics including registrations, catering, travel arrangements, signage, and promotional materials.
• Assist with preparation and distribution of event materials and welcome packages.

• Assist with updating website content, promotional materials, and marketing collateral.
• Coordinate printing requests, branded merchandise orders, and inventory tracking.
• Support social media scheduling and content organization as needed.
• Help gather information and assets from internal stakeholders for marketing projects.
• Assist with basic photo editing and graphic updates using Adobe Photoshop.

• Track project timelines and ensure deliverables are completed on schedule.
• Maintain organized records of marketing campaigns, communications, and event documentation.
• Assist with basic reporting and data entry related to marketing initiatives.

What You'll Bring           

• Post-secondary education in Marketing, Communications, Business Administration, or a related field preferred.
• 1–3 years of administrative, marketing, or coordination experience.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with Adobe Photoshop, Canva, or other design platforms is considered an asset.
• Ability to manage multiple priorities with strong attention to detail.
• Professional, collaborative, and adaptable approach to work.

• Event coordination experience (preferred).
• Familiarity with internal communications and employee engagement initiatives (preferred).
• Strong proofreading and formatting abilities (preferred).
• Comfortable working independently and within a team environment (preferred).

What We Offer: 

·        Competitive compensation and benefits package.

·        Employee team building and social events.  

·        Learning and development programs for all team members. 

·        Growth potential within our organization. 

·        Employee discount programs.

·        Foss purchase and service program.

·        Employee referral and recognition programs.

Our Commitment to Equal Opportunity

At Roy Foss Automotive and Foss National Leasing, we are dedicated to creating a workplace where everyone feels welcome and has the opportunity to thrive. We believe that a diverse and inclusive team is not only our strength, but it also drives innovation and helps us better serve our customers and community.

We are proud to be an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, or disability. Our commitment to equal opportunity extends to all aspects of employment, including hiring, training, promotion, compensation, and benefits.

FOSS Automotive Group is committed to providing an inclusive, accessible work environment. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

We are committed to fostering a culture of fairness, equity, and respect for every employee and applicant.

Should you have any questions or concerns, you can reach out to HR@royfoss.com.